Tips for Writing An Effective and Compelling Email

Recently I enrolled in one of the best email writing course from @udemy by Hassan Osman, in that course he shares email tactics that help us to write better emails within the team as follows :

  • Assign Tasks in an Email Using the “3Ws”
    Every action should have a clear : Who, What and When.

  • Write the Perfect Subject Line
    Summarize your email, use prefix modifiers, and don’t change the subject line unless the subject changes.

  • TL;DR - Write Emails That are Five Sentences or Less
    Know what you really want first, and then get to that point at the top of your email.

  • Break Long Emails into Two Parts
    Label the two parts “Quick Summary” and “Details”.

  • Make Your Emails Scannable
    Use bullet points, subheadings, white space, highlights and bold text.

  • Show Instead of Tell by Attaching Screenshots
    Use them to give someone instructions or to highlight slides in a deck.

  • Spell Out Time Zones, Dates, and Acronyms
    Be very specific and don’t make any assumptions.

  • Use “If...then...” Statements
    For increasing accountability, setting expectations, and giving clarity on next steps.

  • Present Options Instead of Asking Open-Ended Questions
    State “Do you think we should do A, B or C?” instead of “What do you think about this?”

  • Re-Read Your Email Once for a Content Check
    Review it for incorrect responses, misquoted dates, or wrong facts.

  • Save Drafts of Repetitive Emails
    Use email templates for your weekly and monthly updates to improve communication.

  • Write It Now, Send It Later Using Delay Delivery
    Send emails when they’re most likely to be read.

  • Don’t Reply All (Unless You Absolutely Have To)
    Don’t use reply all when only the original sender needs to read your message.

  • Reply to Questions Inline
    List questions on separate lines and use different color fonts.

  • Reply Immediately to Time-Sensitive Emails
    Make your acknowledgments meaningful instead of just saying “Ok”

  • Read the Latest Email on a
    Thread Before Responding Sort by subject line or use conversation threading.

  • Write the Perfect Out-of-Office (OOO) Auto Reply
    Include everything your recipient needs to know while you’re away.

  • Share the Rules of Email Ahead of Time
    Set up a short meeting with your team to agree on email best practices.

hope, it'll be useful thanks :)